Bit by Bit | Chapter 3 Working with Queries, Forms and Reports | Class 8 CBSE | Computer Application

Working with Queries, Forms and Reports Exercise Solution

A. Tick the correct option –

1. (d) Datasheet View

2. (c) Three

3. (c) Four

4. (b) Datasheet View

5. (d) Filter

6. (b) Create

B. Fill in the blanks –

1. Query

2. Form

3. Objects

4. Design

5. Report

6. Result

C. State True or False –

1. T

2. F

3. T

4. T

5. F

6. T

D. Answer the following questions –

1. What is Query?

A query is a method of getting answers to questions on data. It is used to retrieve selective data satisfying specific criteria.

2. Differentiate between Form and Report.

Forms allow you to add and update data in a table, one record at a time, while reports are an effective way to present data in printed format. You can customize the appearance of tabular data on a report.

3. How can you specify multiple conditions while designing a query?

Specifying the condition in the Criteria row for more than one field will result in a query that will select only those records that meet all the conditions.

4. What is the use of Print Preview and Design View of a report?

Print Preview view displays the report as it will appear after printing. In design View it displays only the structure of your report. In this view you cannot see the underlying data, but you can perform some tasks such as editing header and footer of the columns and page.

5. What is the use of the Layout View and Design View of a form?

Layout View – You can view the data and make changes in the form, such as changing the size of the various controls.

Design View – Design View displays only the structure of your form. In this view you cannot see the underlying data but you can perform some tasks such as changing the label names, etc.

6. Write the steps to print a report.

To print a report in Ms access follow the below steps:

Step 1 – Click on the down arrow under the view option in the view group on Home Tab or Design Tab.

Step 2 – Click on Print Preview option.

Step 3 – Select the appropriate values for page Size, Margins and Orientation from the ribbon.

Step 4 – Click on the print option to print the report.